Time zones meeting scheduler how to#

In the Label box, enter the name for the additional time zone.Under time zones, check the box labeled “Choose a second time zone”.After opening the Outlook calendar, click File > Options.

Time zones meeting scheduler how to#

How to add a time zone in Office365, Outlook, and OneCalendar:

Optionally, add a label to identify the zone.Enter the time zone in the Secondary time zone field.Check the “Display secondary time zone” box.After opening the Google calendar, click Settings.How to add a time zone in Google Calendar: If you’re scheduling meetings in different time zones, this calendar feature can help you easily choose times that work well for multiple parties. If there are particular time zones you need to be aware of frequently, it’s possible to sync them with a daily calendar. Add a different time zone to your calendar While time zone scheduling can be difficult, including all the participants in the process can help you effectively schedule meetings.ħ. Take into account your team or client’s input when scheduling meetings across time zones! Use a poll creator like Doodle, Polly, Calendly, or Simple Poll to allow your meeting participants to say what days and times they can meet. When you need to schedule a meeting across time zones, synced calendars allow you to cross-check availability and overlapping times with your team.

Sync your calendar with team members you work and meet with regularly. the following week would be a fair compromise. meeting so your East Coast team member can meet at 9 a.m., alternating this meeting time to 4 p.m. If your West Coast team member has a 6 a.m. Consider alternating the times of recurring meetings so all members are asked to contribute part of their mornings and evenings. Alternate recurring meeting timesįor time zone scheduling to work consistently, there needs to be flexibility. It’s even possible to automate time zone conversions in Google Sheets. Make a time zone cheat sheetĭo you like color coding and organizing? If so, consider creating your own time zone cheat sheet! Use the specific time zones of your team members or clients to create a personalized guide to the particular time zones you need to know. Systems like WhenWorks can even help you, clients, and team members set appointments during overlapping hours. For example, if you’re trying to find a meeting time for a member observing CST and another observing BST or GMT, there is a common three-hour period where general working times overlap. Successful time zone scheduling depends on finding and utilizing overlapping times during general working hours. There are plenty of online time zone converters to check out, and many account for Daylight Savings Time, local time zones, and past, present, or future dates. Instead of trying to keep all the time zones straight in your head, use a time zone converter to compare times across the globe.